Vendor Support Specialist (ATP) Interstate Restoration
Fort Worth, TX

Job Description

Interstate Restoration is looking for an Vendor Support Specialist for our corporate office located in Fort Worth, TX. We are a national emergency response restoration and general contractor specializing in the return of compromised property to their pre-loss condition. We work with our clients to restore their properties. Our team restores commercial, multifamily, hospitality, educational properties from water damages, flood, fire, smoke and natural disasters.

The Operations Business Administrator is a key member of the Operations Business department at Interstate Restoration. The position works with a team of four to six Operations Business Administrators in our corporate office in Fort Worth, Texas to support the Field Operations teams across the country. Candidates must be proficient in Microsoft Office Software primarily in Outlook, Excel, and Word. Additional experience with Timberline/Sage 300 is strongly preferred as well as experience in the construction or like-type industry.

Duties and Responsibilities:

Job Set-Up and Maintenance

* Issue new job numbers in Timberline and document internal database each day for all new requests.
* Manage and maintain the Lead Sheet filing system and file to electronic job file.
* Complete daily requests to run and distribute job cost reports for internal field personnel upon request.
* Issue Work Orders for each job when requested from field personnel.
* Issue and input Change Orders when request by field Project Managers.
* Review weekly production reports to identify any costs overages to budget, outstanding commitments, contract amount discrepancies to billing, and gross margin exceptions.
* Review weekly production meeting notes and update Timberline according to action items discussed in the meeting.
* Manage and maintain Statement of Work Complete filing system and file to electronic job file.
* Assist Accounting department with inquiries regarding vendors, subcontractors, and job costs pertaining to a particular job.

Subcontractor Management

* Prepare Subcontractor Pre-Qualification packets for Project Managers and Superintendents, and communicate with potential subcontractor until completed packet is received by Interstate. The information given by each subcontractor must be reviewed for accuracy and completion, and all minimum requirements established by Interstate must be met before a subcontractor is approved.
* Effectively manage all ongoing subcontractor applications by documenting the status of each in-process application so appropriate follow-up calls can be made.
* Accurately explain the subcontractor requirements to the potential subcontractor, and correctly explain and answer any questions received from the subcontractor during the application process.
* Manage and maintain Subcontractor insurance filing system for all approved subs.
* Complete monthly review of all existing subcontractors to verify insurance certificates are up-to-date, and manage the electronic process of obtaining new certificates once expired.

Other requirements:

* Adhere to and execute Interstate Restoration's Five Core Values Accountability, Sense of Urgency, Do the Right Thing, Gather & Grow Talent, and Have Fun
* Complete accurate work with proper attention to detail
* Produce quality work related to all aspects of job responsibilities
* Possess a high sense of urgency each day
* Strive for Excellence
* Manage your workload independently and maintain on schedule
* Maintain high level of professionalism
* multitask throughout a workday
* Display excellent written and oral communication with internal and external customers
* Effectively partner with the remaining Operations Business team to complete all daily tasks that are required to make Interstate Restoration successful every day

Education and Experience Requirements:

* High school diploma or GED.
* 2 years Data Entry experience.
* Prior construction experience is helpful.
* Intermediate knowledge of Microsoft Word, Excel and PowerPoint

INTERSTATE is an Equal Opportunity Employer. INTERSTATE will not tolerate discrimination against any employee or applicants on any legally-recognized basis including, but not limited to: age; ancestry; childbirth or related medical condition; citizenship; color; creed; familial status; genetic information; height; weight; marital status; national origin; physical or mental disability or handicap; pregnancy; race; religion; sex; sexual orientation; uniform service member status or veteran status.

Third party resume submissions not accepted. Any resume submitted will be considered the property of INTERSTATE and INTERSTATE will not be held liable to pay a placement fee.

INTERSTATE is an E-Verify Employer.