Supplier Relationship Specialist
Chicago, IL

Job Description

Department80766 Shared Services

About the UnitThe Shared Services Office (SSO) is a service organization for the University of Chicago community. We exist to deliver timely services that exceed expectations. We are dedicated to continuous improvement and strive to improve the experience for faculty and staff. The SSO provides support to faculty, staff, students, and external applicants and vendors in the following process areas: Human Resources, Payroll, and Procure-to-Pay.

Job Information

Job Summary:

The Supplier Relationship Specialist is responsible for creating and maintaining vendor files.

Responsibilities:

* Performs data entry functions related to vendor creates and vendor management
* Responsible for accuracy of the vendor files
* Responsible for data transfers
* Coordinates data file interface between FileMaker databases and accounts payable databases
* Responds to supplier inquiries related to supplier record
* Manages relationships with suppliers as required and appropriate
* Verifies vendor change requests and updates in necessary systems in accordance with maintenance procedures
* Conducts periodic audit of vendor database
* Performs miscellaneous functions and/or projects as directed by the Supplier Relationship Supervisor

Competencies:

* Basic knowledge of accounting principles and accounts payable practices/techniques
* Ability to communicate effectively and professionally both verbal and written
* Ability to participate as a team player and positively influence group activity
* Working knowledge of interfaces between accounts payable and other financial systems
* Attention to detail
* Ability to prioritize and handle numerous tasks on a daily basis
* Excellent verbal and written communication skills required

Additional Requirements

Education, Experience, and Certifications:

Education:

* High School Diploma or GED required
* College degree preferred, preferably in accounting or business administration

Experience:

* Experience working in a database system environment; preferably in a Purchasing and/or Payments department
* Experience in a customer service environment
* Strong personal computer and mainframe system skills
* Experience working in a database system environment; preferably in a Purchasing and/or Payments department preferred
* Experience in a customer service environment preferred
* Strong personal computer and mainframe system skills required
* Previous experience in a higher education institution preferred
* Familiarity with administrative processes, procedures, and systems within a university setting preferred
* Skill and knowledge of computer tools including MS Office and FileMaker Pro preferred

Required Documents:

* Resume
* Cover Letter
* Reference list

All required documents must be submitted to be considered for this position

NOTE: When applying, all documents MUST be uploaded under the Resume/CV section of the application

Pay Range:

$18.52 - $27.12

Benefit EligibilityYes

Pay FrequencyHourly

Pay RangePlease refer to Additional Requirements to see the pay ranges

Scheduled Weekly Hours40

Union024- Local 743, I.B.T. Clerical

Job is Exempt?No

Drug Test Required?No

Does this position require incumbent to operate a vehicle on the job?No

Health Screen Required?No

Posting Date2019-05-16-07:00

Remove from Posting On or Before2019-11-16-08:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.