Project Support Specialist
Greenbelt, MD

Job Description

ASRC Federal InuTeq's focus is on technical and complex, mission-oriented services with contracts supporting federal government agencies. Our team of scientists and professional management personnel allows us to bring real-world experience to meet the growing demand for solutions to some of the most complex problems in IT management, aviation, and Earth and space sciences. We are seeking a Project Support Specialist II to support a NASA contract in Greenbelt, MD.

Responsibilities:

* Provide front office project support to the Software Systems Engineering Branch, Code 581. Office management skills are required to fulfill the demands of a fast-paced dynamic office environment as well as a team player for back up support when required.
* General business/project support, including answering telephones, document preparation and review, filing, scheduling meetings and calendar maintenance, managing phone and email distributions, telephone switchboard activities, and office supply maintenance.
* Assist in tracking, coordinating, and preparing/submitting responses to action items in the Action Item System.
* Travel Orders/Arrangements (domestic, foreign and sponsored) and subsequent expense reports will be processed and tracked through the approval system while being compliant with the Federal Travel Regulations and NASA Travel policies.
* Onboarding of new hires and/or visitors will also be badged, managed and tracked in coordination with IDMAX and NAMS.
* Conference scheduling and coordination, resolution for calendar conflicts, WebEx/Lync and room set up for various meetings.
* Generates presentations, charts, graphs, correspondence, spreadsheets and other similar documents relating to the Branch functions and activities.
* Orders office and IT supplies in anticipation of business needs using AMMS, ACES and SAP. Obtain SEWP quotes and work with purchasing groups when necessary.
* Schedule office moves (phones, computers, office locations, floor plans, moving supplies and service requests).
* Records Management (maintain records for required documentation) and Property Custodian (assist in inventory/tracking of branch property).
* Other appropriate duties as assigned.

Requirements:

* Proficient with Microsoft Office suite (Word, PowerPoint, Outlook and Excel).
* Team player with a positive/ can-do attitude at all times.
* Ability to multi-task and prioritize work.
* Exceptional customer service skills, over the phone and in person, with our customers and internal departments.
* Proactive, organized, detail-oriented to respond to customer requests and deadlines.
* Excellent oral, written and interpersonal communication skills- ability to interact with all levels of professionals.
* Knowledge of GSFC administrative systems, such as eMod, eDAA, IDMAX, and CGE/Concur is highly desirable.
* Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job.

Education and Experience:

* High School diploma and 3 years of relevant work experience. Bachelor's degree desired.

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.