Job Directory IT Project Coordinator

IT Project Coordinator
Acton, MA

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Job Description

Position Summary

Project Coordinator will work alongside Project Managers to arrange the logistics of the IT projects. They will work with team members to create a project timeline, set goals and determine what elements are needed to complete the project. They will then oversee all of the moving parts of the project to ensure that it stays on schedule. Project Coordinators track project tasks progress, coordinate subcontractors, order supplies, schedule meetings and process payments related to the project. They will also manage end user testing.


* Maintaining and monitoring project plans, project schedules, resource plans and budgets.
* Preparing necessary presentation materials for meetings.
* Ensuring project deadlines are met.
* Providing administrative support as needed.
* Ensuring projects adhere to Insulet policies and procedures and all project documentation is maintained appropriately.
* Facilitate approval of project deliverables via Insulet's PLM system.
* Assess project risks and issues and provide solutions where applicable.
* Facilitate meetings where appropriate and distribute minutes to all project team members and stakeholders.
* Creating and reviewing of project related reports
* Assist in assigning project tasks to relevant parties and check in for status updates
* Develop and maintain project performance databases that track overall progress and the accomplishment of specific milestones
* Coordinate end user training
* Test Management
* Responsible for Project Planning with the Client on all the testing activities
* Responsible for Test design initiation and defining the testing scope
* Review of test estimates, strategy, approach and plans
* Participation Defect (Incident) Triage meetings
* Enable teams to ensure Test environment, testing tools are installed and available
* Works with project managers to agree upon user acceptance test plan & timelines
* Works with onsite coordinators to ensure testing of functional area is complete, tracked and on-schedule
* Provides effective communication regarding issues, objectives, initiatives and performance to plan
* Responsible and accountable of flagging the timing of testing deliverables and the quality of their output
* Single point of contact of senior management for all status reports (Daily/Weekly/Monthly) dashboards pertaining of health of UAT testing projects
* Ensure training is completed and compliant with current SOPs and Procedures as it relates to testing

Education and Experience

Knowledge / Education:

* High School Graduate
* Associates degree or 5 years of IT Project coordinator/ management experience

Job Experience:

* 5 years of IT project coordinator/ management experience
* Experience in a GMP/FDA regulated environment (preferred) or other regulated industry
* Experience managing software validation projects to meet industry regulatory requirements (preferred)
* Experience working with cross-functional teams, remote teams and Contract Manufacturers

Skills/ Competencies

* Action oriented self-starter who can drive project tasks with minimal guidance/oversight
* Exceptional verbal, written and presentation skill.
* Ability to work effectively both independently and as part of a team
* Strong organizational skills, including multitasking and time-management
* Good judgement and the capacity to independently evaluate situations and identify the optimum course of action
* Ability to work in a fast paced environment with multiple teams, on concurrent projects
* Understanding of ETL solutions and web services is a plus
* Ability to review project deliverables for completeness, quality, and compliance with established project standards
* Experience with SDLC processes, GAMP5 and business analysis methodologies
* MS Office, Project, SharePoint

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