Payroll Technical Lead University Of Washington
Seattle, WA

Job Description

As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years.

The UW Finance Transformation Program (UWFT) is a $200M initiative to replace the University's financial systems with an integrated system to manage the full suite of financial transactions and reporting needs in the UW system - to include academic, administrative, and healthcare. UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW's highest administrative priorities, this multi-year initiative is one of the largest finance system projects in Washington State and the outcome of the program will be highly visible at all levels of the University and the state.

The UW Finance Transformation Program has an excellent full time opportunity for a Payroll Technical Lead. This position will have a dual reporting relationship with a solid line to the UWFT Design Director, and a dotted line reporting relationship to the Director of Workday Application Management in the UW's Integrated Service Center (ISC). The Payroll Technical Lead will manage and lead the remediation of the UW's Workday HCM and Payroll modules. This position is responsible for the high-level remediation plan, including design, configuration, testing, and will support the transition to the post production support of the HRP functions by developing and managing requirements, and engaging stakeholders and process transformation teams. Further, this position will cultivate effective relationships with departmental leaders across the university and the medical centers.

RESPONSIBILITIES:

Functional and Technical Leadership

Responsible for the implementation and ongoing update of the HCM solution catalog that outlines the changes required to support the remediation work.

Regularly review the impact of production changes to the solution catalog; prioritize identified changes to best support the HRP remediation roadmap.

Responsible for providing functional expertise for the HR/Payroll and related finance components in scope. Recommends solutions to University requirements and manages the design of cross-application solutions. Escalates issues and risks.

Coordinates and participates in University design workshops, assists in the development of business process and role design documents, reviews impact assessment and assists in the identification of gaps.

Completes hands-on functional and technical project activities and provides guidance to University resources for the Financials functional areas in scope. Demonstrates and explains key product features, documents requirements and design, provides knowledge transfer to the project team, configures the corresponding functionality and assists in testing and supporting the roll-out.

Project Management

Provide overall leadership and contribute subject matter expertise in the remediation of the UW's Workday Human Capital Management system functionality in scope and oversee the timely completion of deliverables required by the project plan.

Manage work stream schedule, scope and budget. Support and advise the work stream leads in the creation and implementation of all key project deliverables.

Build effective working relationships with project team members and key stakeholders across the enterprise who will coordinate with the Functional team in a matrixed relationship.

Lead strategic planning and establish structure to ensure alignment of both UWFT and HCM requirements across entities.

Review and contribute to key project deliverables, including project charter, work plan, budget, status reports, test plans, training plans, risk mitigation plans, quality management plans, requirements management, change management plans, and communication plans.

Communication and Facilitation

Facilitate issue resolution within and across work streams, anticipate and handle critical situations as they arise, and inform appropriate stakeholders

Contribute to project status reports. Represent the team in communicating project status and issues to all levels at the university, as required.

Other duties as required.

REQUIREMENTS:

Bachelor's degree in business administration, information systems, accounting, or related field

Minimum of eight years of experience working on large-scale information systems projects in a collaborative environment with multiple cultures and complex reporting structures

Experience with Workday HCM module, enterprise application deployment, system development life-cycle processes, and business process improvement

Ability to understand business and technical issues and alternatives, and facilitate problem solving and issue resolution within and across these modalities, including phases of fit-gap analysis, system design and configuration, security design, system integration, data conversion options, testing, training, reporting, requirements tracking, and business process improvement

Minimum of five years of supervisory experience, effectively managing business or technical staff, and coordinating the work of consultants/vendor resources

Experience as a collaborative and supportive member of a management team working to accomplish project goals

Ability to act as liaison between units, divisions, and other organizations to achieve objectives, and drive to solution, drawing together different points of view

Effective team-building and motivation skills, including a proven track record of developing and building on team member strengths, helping team members with challenges, and providing a supportive working environment to enable active employee engagement and optimal team performance

Ability to deal with trade-offs, conflict, and change management in a collaborative and positive manner

Experience managing subject matter experts and business analysts in an environment where those resources may not be assigned to the project full time and do not report in directly through the project reporting structure

Ability to utilize disciplined project management methodologies and tools, such as project management systems, issue tracking, risk management, and requirements management systems; ability to develop efficient project procedures and quality control methods

Experience coordinating with technical, testing, and training leads

Knowledge and experience preparing for and managing organizational change

Ability to communicate clearly, in writing and orally, to both technical and non-technical audiences

Experience communicating with senior management and technical staff on critical project issues

Experience successfully managing project budgets

Expertise with SharePoint, spreadsheet, word processing, and presentation applications

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:

PMI Certification

Experience in a large university, medical center or other large enterprise

Experience participating in the implementation of a large enterprise resource planning (ERP) or similar software

Experience with human capital management functions in large complex organizations

CONDITIONS OF EMPLOYMENT:

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, your experiences, perspectives and unique identities will be honored at the University of Washington. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.