Functional FIS Program Manager (0524U) #27165 University Of California
Berkeley, CA

Job Description

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Departmental Overview

UC Berkeley's VC Finance division is a trusted and strategic campus partner, supporting the teaching, research, and public service goals of faculty, students, and staff, financially sustainable, and providing services for the campus common good. This position is a key role in the Financial Information Systems (FIS) unit in the Controller's Office that oversees the operations of software solutions that support mission-critical applications utilized to operate the University. The FIS is based on the PeopleSoft Financials and Supply Chain Management (FSCM) product, with additional supporting applications.

The objective of the FIS unit is manage a continuous cycle of technical improvement and feature enhancements in PeopleSoft application systems and associated applications. The applications support processes including general ledger, budgeting, accounts payable, purchasing, accounts receivable, billing, a customer portal, project costing, contracts and grants. To ensure the success of these mission-critical systems, the department consists of highly skilled functional experts who will test and implement new features, respond to customer issues and campus needs, and keep all systems running optimally throughout the financial reporting cycles.

The FIS Project Manager is involved in managing the outcome of specific IT projects with a defined beginning and end. Manages the development and implementation process involving departmental or cross-functional teams. Plans, coordinates and monitors schedules, budgets, staff and deliverables. Monitors the project from initiation through delivery. Organizes the interdepartmental activities ensuring completion of the project on schedule and within budget constraints.

Responsibilities

Project Management

* Responsible for upgrade and new implementation project deliverables from initiation through delivery - including definition of scope, gathering requirements, analysis, design, development, testing, campus communications and risk management.
* Initiates, designs and leads the Request for Information (RFI) / Request for Proposal (RFP) process.
* Plans project timeline based on sponsor priority, directs large project team, develops detailed sprint plans, identifies and schedules work assignments, and may monitor budget/spending (people and dollars).
* Works closely with FIS Operations team management to coordinate release timing and to identify points of integration and impact to ongoing operations and FIS team migrations, configurations and data updates.
* Manage expectations and manage escalations of risk/decisions to keep projects on track.
* Organizes interdepartmental activities ensuring completion of the product/program/project on schedule and within budget constraints.
* Manages diverse project assignments.
* Develops and administers schedules and project performance requirements; may have budget responsibilities.
* Provide regular status reports developed for executive management, campus partners and/or project team.

Team Management

* Manages people for upgrade and major new feature/module projects involving department or cross-functional teams focused on the delivery of a computer-based system through the design process, and into a finished state.
* Provides direction to entry-level and experienced project managers.
* Acts as advisor to project team members in order to facilitate adherence to project schedules and to resolve technical problems.
* Often must lead cooperative efforts among multiple project teams. Will use both standard Waterfall as well as Agile Project Management approaches.
* Develops and monitors operational processes, resource schedules, staff FTE, human resources and space planning.
* Administers campus policies that directly affect subordinate employees and their assignments. Establishes and recommends changes to policies which affect the department.
* Manages, through subordinate supervisors, the coordination of activities of a department with responsibility for results in terms of costs, methods, and employees. Assigns and monitors work of systems analysis and program staff, providing technical support and direction.

Communication & Leadership

* Interacts with peer managers across the organization. Interaction frequently requires the ability to gain cooperation of others, conducting presentations of technical information concerning specific projects and schedules.
* Prepares weekly status reports on the progress of the team.
* Represents the University of California Berkeley across multiple higher education communities such as Higher Education User Group, Customer Advisory Board, etc..

Required Qualifications

* Significant years of PeopleSoft FSCM functional implementation or upgrade experience required. Required experience includes system conversions, customizations and integration design and execution. At least a couple years of experience with version 9.2 required.
* Significant years of experience with project management practices, principles, techniques and tools.
* Experience with Agile methodology preferred.
* The ideal candidate will have managed full cycle PeopleSoft Financials implementation projects across multiple modules. Full cycle projects include ERP software selection, implementation partner selection, requirements gathering, fit gap analysis, function design, development, testing, change management and post production support. Degree in Information Systems a plus.
* Demonstrates values of excellence, innovation and integrity.
* Strong written communication demonstrated in review of functional specs and functional proposals. Clear verbal communication with the ability to present technical content to both technical and non-technical audiences.
* Requires highly effective organization, management and project management skills.
* Must be able to communicate complex information to management (both technical and non-technical) in a clear and concise manner that is appropriate for the target audience in both written and verbal formats.
* Demonstrates values of excellence, innovation and integrity.
* Advanced analytical/problem-solving skills.
* Ability to multi-task with demanding timeframes.
* Is able to establish priorities, goals/objectives and timelines.
* Demonstrates ability to delegate and oversee assignments to ensure successful and timely completion as well as to obtain the cooperation of others within and outside the unit.
* Works in a collaborative manner to achieve results.
* Requires strong conceptual and planning skills.
* Mastery of best practices in project management discipline required.
* Has an understanding of how programs relate to other business strategies and initiatives.
* Bachelors degree in related area and/or equivalent experience/training.
* Certified Scrum Master, preferred

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:

http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct