Document Control Specialist
Carlsbad, CA

Job Description

Job Description

This position is responsible for documents, records, and training management activities as part of the Quality department. This position helps maintain the electronic data management system (EDMS) managing all controlled documents generated by Navigate BP, including, but not limited to, training records, audit records, corrective actions, memos, calibrations, and clinical study data records. This position will be responsible for supporting business needs related to the management and processing of electronic and paper documents and records throughout their complete lifecycle. The individual must work well in a rapid paced environment. The position required the candidate to be flexible, and have the ability to handle and prioritize many projects at a time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Note: Other duties may be assigned.

* Assists in MasterControl (EDMS) user account set-up and maintenance.
* Assists in preparing reports regarding quality and training activities.
* Manage and maintain documents in MasterControl.
* Manage controlled book sets.
* Provide assistance and training with document, training, and record management processes.
* Manage and maintain public organizers in MasterControl.
* Manage and maintain training data.
* Maintain job code, course, classroom, trainer, exam, and trainee data.
* Manage digital and paper training folders.
* Manage archival of records including the scanning, indexing, and storage both in the Archive Records room and with Iron Mountain offsite.
* Ensure traceability and integrity of records.
* Ensure accurate reproduction, whether digital or paper, of records.
* Ensure proper documentation is received for new hires.
* Ensure training checklists, job descriptions, CVs, license, and certifications are appropriately contained.
* Maintain delegation file.
* Responsible for the physical archiving and retrieval of records.
* Retrieve records in support of audits and other business needs.

Employment Type

Regular