Job Directory Academic Project Specialist

Academic Project Specialist
Chicago, IL

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Job Description

Academic Project Specialist

Status: Full-time, Exempt

Schedule: M-F, 8.30a.m. 4.30p.m Central Time, including occasional evening and weekend work and occasional travel based on seasonal needs/position requirements

Reports to: Executive Vice President for Academic Affairs & Provost

Direct reports: None

Start date: ASAP

Location: Chicago

About us:

Everything we do is about the IES Abroad student. Our profoundly passionate team of study abroad professionals believes in creating once-in-a-lifetime educational adventures that transcend expectations. Our goal is to rock the world of some 9,500 study abroad students every year.

From our headquarters in Chicago to our 400+ study abroad programs in 85 global locations worldwide, we create authentic global education and life-affirming cultural experiences. We work at IES Abroad because we believe that every student should have the opportunity to go abroad - especially in a fun, safe, and superior academic and cultural environment.

We believe so strongly in the power of our program, that we actively recruit students from diverse populations and provide more than $5 million in scholarships year after year. We are proud that our students are as diverse and exciting as the countries we study.

We're not ashamed to admit, we're a little bit obsessed with international education.

Summary of position:

The Academic Project Specialist is responsible for the planning and execution of academic department's projects based on the priority set by the department's leadership seeking and coordinating various contributions and finalizing project deliverables in order to ensure that our projects are delivered on time and produce the desired results. This position is responsible for coordinating all assigned projects related to academic programs, and completing assigned tasks, including data collection, data analysis, and appropriate research in support of the department's operations. In addition, the position works closely with many stakeholders within and outside the academic department as needed.

Job responsibilities:

* Monitors inventory of projects within the Academic Department and guides their timely completion
* Tracks progress toward accomplishment of the strategic goals of the Department in relationship to organizational strategic plan goals
* Works with stakeholders in the department in order to monitor progress toward cyclical tasks (e.g. pre-departure guides, web page updates, catalog copy, etc.)
* Works closely with academic leaders to support the work of the Curriculum Committee and the Academic Council
* Provides critical support to the Curricular Audit and Transformation initiative
* Tracks implementation of Academic Department strategic plans
* Coordinates logistics related to faculty development projects
* Leads the program implementation, budget, and contract negotiation for the six-week Summer Scholars program for international students in Chicago
* Regularly conducts research and data gathering for the use of EVPAAP
* Develops presentations for EVPAAP
* Responds to requests for data regarding academic statistics or information related to Centers
* Evaluates various processes and recommend improvement in terms of efficiency and effectiveness
* Regularly scans for and recommend IT tools for process improvement and effectiveness
* Creates efficiencies in operations and data management
* Performs any other task or duty as assigned or required

Experience & Qualifications/Skills:

* Minimum of 3 - 5 years of experience in the area of project coordination
* Proven track record in prioritizing heavy workload; demonstrated experience in project coordination, including planning tasks, resource allocation, risk management, time management, monitoring and reporting, documenting and record keeping
* Strong time management skills with proven ability to multitask and to prioritize activities to successfully complete projects on tight deadlines with little supervision
* Exceptional interpersonal communication skills with an emphasis on intercultural competence and ability to maintain positive relationships with various stakeholders required
* Exceptional team player who is also able to work well independently, proactive and responsible with ability to learn rapidly
* Excellent analytical skills and tech savvy, familiarity with databases and project management tools
* Excellent writing and verbal communication skills with ability to present data in a simple and straightforward way for non-technical audiences required
* Strong knowledge of Microsoft Office suite of products (Word, Excel, Outlook, PowerPoint, Mail merges, etc.).
* Prior experience editing publications for print or web
* Knowledge and understanding of Higher Education preferred
* Proficiency in a foreign language offered on one or more IES program preferred


A minimum of Bachelor's degree or equivalent work experience, Master's degree preferred.

How to Apply:

All applicants should submit an application including cover letter, resume, and salary requirements by clicking 'Apply Now' at the right hand side of this page.

Please visit for more information about working at IES Abroad.

Equal Opportunity Employment:

Treating all people with respect is at the core of who we are.

As an equal opportunity employer, we recruit, employ, train, compensate, and promote regardless of race, religion, color, national origin, sex (including pregnancy), disability, age, veteran status, citizenship, gender, gender expression, gender identity, sexual orientation, genetic information and/or other protected status as required by applicable law.

When you join IES Abroad, you're part of a diverse community of global leaders who know that our differences in skills and backgrounds are just as important as our shared passions and mission. Surrounded by a mix of talented professionals, you find yourself wanting to come to work, and, more importantly, wanting to stay and advance our mission together.


This job description reflects management's assignment of essential functions; and nothing in this herein restricts management's right to assign or reassign duties and responsibilities to this job at any time. The duties above are not to be considered a complete list of duties and responsibilities assigned to this position. Temporary modifications to provide reasonable accommodations do not waive any essential functions of the job requirements.

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